Frequently Asked Questions

What is Digi-EXPress?

Digi-Express is a patented business transformation process and software system that automates many of the labor-intensive, manual functions now used by authors, editors  and publishers... to streamline and automate the permissions process for clearing rights for 3rd party content!    Automated permissions requests are generated in 1-click for all content items in your publication project... saving many hours of manual effort and potential errors!

All versions of Digi-Express utilize Cloud-based SasS (Software as a Service) Rights Management and Project Management System.  It is a productivity tool for creating new publication projects, content logs, perm logs, project schedules, researching content and rightsholders, defining specifications for content from 3rd party sources (i.e, text, images, charts, etc), acquiring permissions, capturing usage rights and creating various tracking and production management reports, such as "credit line" attribution reports.

The benefits of cloud computing are many:  You capitalize on "best practice" software solutions without investing in consulting, systems design, software development, programming, IT support and hosting.  You benefit by utilizing the latest server infrastructure, security, hardware and software that may not be available internally... and at a significant cost-reduction in overhead and management costs.

What is the difference between Digi-EXPress Pro, Enterprise and Self-Clear Versions?

Digi-Express Pro and Enterprise versions are for use by Publishers, Media Companies, and Service Providers, as a full featured Rights Management System.   Pro version is the standard version with no customization, where as the Enterprise version provides for customization to meet each publishers unique requirements and integration with back-office enterprise systems and uses API call and/or Web-Services to enable query, read and write from and to client's integrated database applications.

New Digi-EXPress
Self-Clear Mobile App -- introduced in 2013 -- enables Client's Authors, Self-Published Authors, Researchers and Freelancers to manage and clear rights from iPad, Android or Windows Tablet) and from a PC or Mac.  

The Self-Clear version also includes a Rights Assessment module which provides a Rights Check-up for the Author's manuscripts -- and identifies all 3rd party content -- any Fair Use or Public Domain content -- and content that needs copyright clearances from 3rd party rightsholders.

Why do I need Permissions?

Republishing any 3rd party copyrighted material without the copyright holder's permission is illegal.   In order to avoid potential copyright infringement lawsuits and costly damages against the Author, Creator and/or Publisher, it is mandatory that you get permission from the copyright owner or rightsholder(s) for any 3rd party content that you use in your work.

There are some exceptions to this rule:  If the material is Public Domain or Fair Use, you may not need permissions.  Material which is an original author creation or material for which the publisher already has reproduction rights, would not need permissions.   It is imperative that you identify any content which is not an original creation by the author and research who owns the rights and get permissions from that party.

Why do I need Digi-EXPress?

Digi-EXPress is a productivity tool for Authors, Creators and Publishers to manage your rights and get permissions faster and easier... using a streamlined automated method!  For those skilled in the art of rights & permissions, you will appreciate the time-savings and automation features provided by Digi-EXPress that can save time and money... and virtually eliminate many repetitive tasks now required.

With many publishers now releasing and re-purposing material on for digital media, iPads and Tablets, Digi-EXPress offers a faster and more efficient method to rapidly clear copyrights and get permissions for 3rd party content.  This expedited process enables a more agile publishing enterprise and reduced lead-times... resulting in faster cash flow from publication on these new media formats.

How do I enroll in Digi-EXPress?

Click on the Contact Us link to get started.  You will receive complete information on the available plans to meet your needs.

Are there any commissions paid to Digi-EXPress?

No. There are no commissions paid by rightsholders or content users (i.e., author / creator / publisher).  All transactions are between the parties, conducted in an open market and negotiated as an arms-length transaction, in the most efficient way, without any agent fees or commissions.

Do I need any special hardware or software to use Digi-EXPress?

No local software installation is necessary. Digi-Express is a Desktop and Mobile App -- using a Web Browser (Microsoft® Internet Explorer, Mozzila Firefox, Apple Safari, Chrome and others) and operates from any PC, Mac, Tablet or iPad... so you can be at the office or access remotely!   System maintenance (secure backup, updates, security, etc) is included in the service.

Can I control and maintain several permissions projects at one time?

Yes. Digi-EXPress provides a customized Dashboard -- showing all your active projects.   From the Dashboard you can manage schedules, budgets and drill-down to each permissions item to view status, contact notes and rights metadata.

Can more than one user access Digi-EXPress at the same time?

Yes. The Enterprise version of Digi-EXPress is a multi-user system.  For Enterprise Accounts, your entire project team can access the system simultaneously.   For example, if a Rights person at the office updates a permissions record, immediately that information is available to a remote user (such as an Editor or Production Coordinator) to view the updated information.  Access is secure through a password-protected website and advanced encrypting and tracking of the user's IP address.  This "collaboration" enables your creation and production team reduced time to market.

How do I enter my projects and perm logs?

Digi-EXPress enables you to enter your projects and content logs and perm logs on-line using a simple, fill-in-the-blanks screen.  For each element of 3rd party content, you indicate if permissions may be required, selecting the content type: 3rd Party, Author Created, Company Owned, Fair Use or Public Domain.

Can I automatically convert rights metadata from perm log spreadsheets and/or legacy data?

Yes. For Pro and Enterprise Accounts, there is an optional DDX Digi Data Exchange which enables Digi-EXPress to map data from your DDX-compliant spreadsheets or XML-based files and automate the entry of data from your legacy system.   There are customized modules for Enterprise accounts which enables reverse data exchange to export data and usage rights from Digi-EXPress back to your spreadsheets and legacy systems.  DDX is part of the patented business transformation process of Digi-EXPress.

Does Digi-EXPress help with researching rightsholders?

Yes.  You can triple your productivity with Digi-EXPress® Triple Search!  When you enter an item for 3rd party content, you can automatically SEARCH and FIND copyright owners/rightsholders in 1-click!   A search is made in 3 separate directories simultaneously:  Digi-Registry®... a repository of thousands of verified rightsholders... plus Publisher's Catalogs... plus Google!  Digi-Registry returns results for verified sources.  1-click selects a source and automatically populates all contact information in your permissions content record, including preferred communications methods.  This enables Digi-EXPress® Automated Requests to connect with rightsholders without any manual entries!

Do I still need to send FAXes and e-mails to rightsholders?

No.  Manual FAXing and sending separate e-mails is a thing of the past!  Digi-EXPress automatically FAXes and sends E-mails to verified rightsholders with validated addresses... in 1-click for the entire project!

You no longer have to manually create separate letters, e-mails and faxes for each item in your project!  Your publication project is scanned and analyzed for content that requires permissions.  Then all items are grouped together by specific rightsholder (i.e., source) and a consolidated permissions request is automatically sent to that source, with all the items needed.  This is transmitted via e-mail or fax (or via Digi-EXPress Gateway which is an electronic network that exchanges data real-time with rightsholders).

Are on-line submissions to copyright portals automated?

Yes and No.  On-line requests are semi-automated at this time.  The system creates pre-formatted templates with the data you need to enter into on-line forms, such as Rightslink® and copyright.com.

Do I still need to monitor and manually follow-up with each Rightsholder?

Yes and No. Digi-EXPress automatically reminds you of follow-ups (using "hot item" flags on your Dashboard).  With 1-click you can send follow-up FAXes and E-mails automatically for all delinquent items in your project!

Does Digi-EXPress reduce paperwork?

Yes. By organizing all your project notes, schedules and permissions in one central database, you reduce separate files and disparate spreadsheets.   You also reduce e-mails by referring to the database for all status information.  For Enterprise Accounts Digi-EXPress provides a Digital Document Management System that enables digitizing and uploading all grants, licenses and invoices to a secure Digi-EXPress server for storage and instant retrieval.   This feature allows your stakeholders to get 1-click instant access to view and print paperwork... from any location globally, without delays and costs of mailing documents.

Does Digi-EXPress reduce licensing fees on future projects?

Yes. For Pro and Enterprise Accounts Digi-EXPress captures your usage rights in a Universal Digital Rights Definition Language (DRDL).  This enables you to automatically archive and search your rights repository for re-use and re-purposing of the rights that you have under license... potentially saving fees on future projects, derivative works and ancillaries.

How does Digi-EXPress charge for it services?

Digi-EXPress software service is available on a monthly subscription basis or "pay-per-perm" pricing model, enabling your organization to deploy on multiple desktops for multiple users without investment in IT staffs, costly development and long lead-times.  Typically, you can be up a running in a few hours, using our 'step-by-step' tutorials and customer support.

Does Digi-EXPress offer outsourcing for project management, research and permissions?

Yes. As an optional service, your projects can be fully managed by a Certified Digi-Rights® Permissions Advisor.   Our professionals work on your behalf to manage the whole process from research through fee negotiations, permissions acquisition and licensing processing.   This is a "value-added" service available for Pro and Enterprise Subscriptions or on a Pay-per-Perm.

Does Digi-EXPress integrate with our Enterprise Database Applications?

Yes. Digi-EXPress Enterprise version allows for EXP Plug-in's to extend functionality including connections to external Enterprise SQL and Oracle Datasources, ODBC and JDBC; and external queries using API Calls and/or Web-Services to push and pull data easily to and from your Digi-EXPress database in real time. Using Web Services allows any SOAP (Simple Object Access Protocol) compatible software to trigger Digi-EXPress scripts using SOAP XML formats and makes Dig-EXPress indistinguishable from any other SOAP server used within your IT solution.

Web Services Plug-in is designed with performance and scalability in mind. It triggers scripts by communicating directly with the Digi-EXPress Web Publishing XML gateway, bypassing intermediary layers. Because of this, there is no maximum limit on the number of records that can be returned by the script.

Who is Digi-EXPress LLC?

Digi-EXPress is a service of Digi-EXPress, LLC.  Our parent company has extensive experience working with leading publishers and rightsholders worldwide... and a successful track record of processing hundreds of thousands of permissions transactions.  It is this real-world experience and feedback from publishers and rightsholders that has enabled Digi-EXPress designers to create an automated "cloud" solution that reflects the priority needs of the publishing industry.

Digi-EXPress, LLC is a pro-active participant with leading organizations who are instrumental in defining standards and shaping the future of the Rights industry.

Disclaimer:  The information provided on this site is not legal advice, but general information on Rights commonly used in the publishing industry. Digi-EXPress, LLC, and its employees, officers, consultants, shareholders, subsidiaries, agents and representatives do not practice law and is not a substitute for consulting with your own an attorney or law firm on legal matters and intellectual property rights.

Digi-EXPress provides a communications service and database system to enable faster more efficient transactions between rightsholders and content users.  It is understood that Digi-EXPress, LLC, and its employees, officers, consultants, shareholders, subsidiaries, agents and representatives are not party to any contracts between rightsholders and content users, who are the exclusive parties involved in conduct of their business, including all agreements, permissions, quotations, grants, licenses and contracts... and all invoices and payments shall be exclusively between rightsholders and content users.

THE SITE AND ANY TRANSACTIONS. SERVICES OR GOODS OBTAINED THROUGH THE SITE ARE PROVIDED "AS IS" WITH NO WARRANTY OF ANY KIND.  DIGI-EXPRESS AND ITS SUPPLIERS EXPRESSLY DISCLAIM ALL WARRANTIES, EXPRESS OR IMPLIED, REGARDING THE SITE, TRANSACTIONS CONDUCTED, SERVICES AND ALL COMMUNICATIONS BETWEEN MEMBERS MADE THROUGH THE SITE, INCLUDING ANY IMPLIED WARRANTY OF QUALITY, AVAILABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR NON-INFRINGEMENT.  In addition, Digi-EXPress makes no representation or warranty that the operation of the Site will be error free.  Some states do not allow the exclusion of warranty, so the above exclusions may not apply to you.

USER AGREES TO HOLD HARMLESS, DEFEND AND INDEMNIFY DIGI-EXPRESS, LLC, AND ITS EMPLOYEES, OFFICERS, CONSULTANTS, SHAREHOLDERS, SUBSIDIARIES, AGENTS AND REPRESENTATIVES, FROM AND AGAINST ANY LIABILITY ARISING FROM OR IN ANY WAY RELATED TO YOUR USE OF THE SITE OR TRANSACTIONS CONDUCTED ON THE SYSTEM, INCLUDING ANY LIABILITY OR EXPENSE ARISING FROM ALL CLAIMS, LOSSES, DAMAGES (ACTUAL AND CONSEQUENTIAL), SUITS, JUDGMENTS, LITIGATION COSTS AND ATTORNEYS' FEES, OF EVERY KIND AND NATURE, KNOWN AND UNKNOWN, FORESEEABLE AND UNFORESEEABLE, DISCLOSED AND UNDISCLOSED.

The maximum liability under any circumstances shall be a pro-rated refund of the subscription fee paid for the period of any service interruption, or $100 whichever is the lesser amount . Your use of Digi-EXPress site signifies your acknowledgement and consent of these terms and the User Agreement Terms of Service provided upon enrollment.  Terms and conditions subject to change without prior notice.

® 2011-2014 Digi-Express, LLC.  All Rights Reserved.  Digi-EXPress is licensed under U.S. Patent No. 8,438,113
Digi-EXPress is registered trademark of Digi-Resource LLC. 
Specifications and terms subject to change without prior notice.  Rev 4.10.14